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Your users probably have a few favorite keyboard shortcuts for formatting text — like Ctrl + B for applying boldface, Ctrl + I for applying italics, Ctrl + U for underlining, and maybe Ctrl + L to left-align text. But Word provides buttons for those tasks on the Formatting toolbar, so any efficiency gains are kind of a toss-up. The real convenience lies in knowing some more obscure keyboard shortcuts — ones that have no default button equivalents and that can save users from having to scrounge around dialog boxes looking for the appropriate options. Here are some shortcuts that are especially good for users to have under their belt. Keystroke Function Ctrl + Shift + D Double underline the selected text Ctrl + ] Increase the size of selected text by 1 point Ctrl + [ Decrease the size of selected text by 1 point Ctrl + Shift + A Make selected text all caps Ctrl + = Toggle subscripting for selected text Ctrl + + Toggle superscripting for selected text Ctrl + Shift + Q Apply Sym

You probably use Find and Replace to replace existing text with new text — that’s the feature’s typical use. However, it’s flexible enough to handle much more than switching out text. You can use it to apply formatting. For instance, let’s suppose you want to display your company name in blue so it stands out against the normal black text. You could review the document to find each occurrence of your company’s name and apply the appropriate color manually. But that would be tedious, and you’d risk missing an occurrence or two. Instead, use Find and Replace as follows: 1.From the Edit menu, choose Replace (or press [Ctrl]+H). 2.In the Find What control, type the text you want to format. In this case, that’s your company’s name. 3.Place the cursor in the Replace with 4.Click the More button/ Option. 5.Click the Format button and select Font. 6.Choose a color from the Font Color control’s palette and then click OK. (You can apply any combination of formats.) 7.Click Find Next to format ea