Create a Flags toolbar

-
Quick Flags help you categorize your messages, usually by some level of importance or by task. For instance, you might use a red flag to mark messages that need a quick response and a blue flag to mark messages on which you've acted and are waiting for a response.

The problem with Quick Flags is that there's no way to customize their descriptions. Outlook identifies them only by color. You can't change the name of Red Flag to Critical. Remembering what each color represents can become burdensome.

An easy way to remember what each flag represents is to create a custom toolbar that displays each flag with text that means something to you. Fortunately, the process is easy:

1. From the Tools menu, choose Customize.
2. On the Toolbars tab, click New and name the new toolbar appropriately (for instance, you might name it "Flags") and click OK.
3. In the Customize dialog box, click the Commands tab.
4. Select Actions from the Categories list box.
5. Next, drag the appropriate flag color buttons from the Commands list to the custom toolbar. (If you can't find the toolbar, look behind the dialog box.)
6. After adding all the flags you want, change the text for each flag button. Right-click a flag button and replace the Name setting, e.g., &Red Flag, with something more helpful, such as "Critical." Select the Image And Text option so that Outlook will display the button's name on the toolbar.

Complete steps 6 and 7 for each flag button in your new toolbar.

Comments

Post a Comment

Popular posts from this blog

Double the Value of the Recently Used File List

-
Image
Problem: You routinely open the same six workbooks. The File menu shows only the last four workbooks that you opened or saved. It sure would be nice if it showed at least the last six workbooks. Strategy: Good news! You can increase the Recently Used File List(located at the bottom of the File menu) from four to nine workbooks. Go to Tools – Options – General. Use the spin button to dial the Recently Used File List from 4 to 9, as shown in Fig. 17. Immediately after changing the value, your list may only show four files. You have to open and close additional files to expand the list
Read more

Use Named Constants to Store Numbers

-
Image
Problem: It is also possible to assign a name to a constant. This could be useful if you have a number, such as a local sales tax rate, that changes once a year. Strategy: From the menu, use Insert – Name – Define. Type a name like SalesTax. In the Refers to box, type =0.065 and click Add, as shown below In this workbook, you can now use a formula such as =SalesTax*D2, as shown in below. If the tax rate changes later use Insert – Name – Define to change the constant assigned to the name. Summary: To name a constant in a workbook use Insert – Name – Define, type in the name of the constant, and then define the constant in the Refers to: box.
Read more

Have Excel Always Open Certain Workbook(s)

-
Image
Problem: You always use Excel to work on a particular workbook. Every time that you open Excel, you want this workbook to open automatically. Strategy: Place the file (or a shortcut to the file) in the XLStart folder. This folder can generally be found in the C:\Documents and Settings\Username\Application Data\Microsoft\Excel\ folder. Anything in this folder will automatically start when Excel starts. You place as many as file you want to open automatically
Read more